Professional services
Medical Practice Daily Revenue Calculator
Works revenue per clinical day, which is the figure a schedule can be checked against.
Result
Service lines rarely carry the same margin. Splitting them is the only way to see which part of the business is paying for the rest, which is frequently not the part that looks busiest.
Get a Free Business AuditHow the calculation works
Visits per day times collected revenue per visit gives daily revenue, with the daily cost of running the practice alongside. Expressed daily, the practice's economics become something the schedule can be measured against each morning rather than discovered at the end of a month.
What moves the number
- Visits completed per day, not booked.
- Collected revenue per visit after adjustments.
- Daily fixed cost, which runs whether or not clinics do.
- Provider availability on any given day.
Where this one goes wrong
The daily fixed cost runs whether or not the practice sees patients, which is what makes a cancelled clinic session expensive rather than neutral: the staff are paid, the premises cost the same, and the contribution simply does not arrive. Knowing the daily figure makes that visible and changes decisions about covering absences and filling short-notice gaps. Use completed visits rather than booked ones, since the difference is exactly what the measure is meant to catch.
Before you quote
- Use completed visits, not booked.
- Compare against the daily fixed cost of being open.
- Track it by day of week, where patterns differ.
Questions
About this calculator
What does a cancelled clinic session cost?
The full daily fixed cost with none of the contribution, because staff are paid and premises cost the same whether or not patients are seen. Knowing the daily figure is what makes covering absences and filling gaps look worth the effort.
Why measure revenue daily?
Because it is something the schedule can be checked against each morning rather than discovered at month end. A daily target translates directly into visits needed, which is a number the front desk and providers can act on.
Should it be tracked by day of week?
Usually, since patterns differ: some days fill easily and others do not, and no-show rates vary across the week. Knowing which days underperform is what allows the schedule or the staffing to be adjusted rather than averaged.
The formula
revenue = visits x average value; gross profit = revenue x margin
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How to use this calculator
- Visits per month. Enter your own figure; the page starts at 28.
- Average value ($). Enter your own figure; the page starts at $2,600.
- Gross margin on this work (%). Enter your own figure; the page starts at 58%.
- Share of total revenue (%). Used to show what the whole business turns over.
The result updates as you type, so you can try a figure, see what it does to visit revenue per month, and change it back. Nothing you enter is sent anywhere or saved.
A worked example
These are the figures the calculator opens with. Every number in the results column below is produced by the same calculation the page runs, so you can follow it through before putting your own figures in.
What goes in
| Input | Value |
|---|---|
| Visits per month | 28 |
| Average value | $2,600 |
| Gross margin on this work | 58% |
| Share of total revenue | 40% |
What comes out
| Result | Value |
|---|---|
| Visit revenue per month main result | $72,800 |
| Per year | $873,600 |
| Gross profit per year | $506,688 |
| Implied total business revenue | $2,184,000 |
The repair line brings in $873,600 a year and earns $506,688 of gross profit on it.
How sensitive the answer is
Holding everything else steady and changing only average value, this is what happens to visit revenue per month. It is worth knowing which of your inputs the answer actually hinges on, and which barely move it.
| Average value ($) | Visit revenue per month |
|---|---|
| $1,300 | $36,400 |
| $1,950 | $54,600 |
| $2,600 example above | $72,800 |
| $3,900 | $109,200 |
| $5,200 | $145,600 |
Every other input is held at the example value while this one changes, which is not how a real job behaves. Treat it as a guide to which number matters most, not as five separate quotes.
What each figure means
- Visits per month
- A number, between 0 and 10000, starting at 28.
- Average value ($)
- A money amount, starting at $2,600.
- Gross margin on this work (%)
- A percentage, between 0 and 95, starting at 58%.
- Share of total revenue (%)
- Used to show what the whole business turns over.
What the results tell you
| Result | What it is |
|---|---|
| Visit revenue per month | The headline result. A money figure. |
| Per year | A money figure. |
| Gross profit per year | A money figure. |
| Implied total business revenue | A money figure. |
Estimating is the easy part
The jobs you never hear about cost more than the ones you mis-measure. BDEVY builds the marketing, systems and automation that bring them in.