Salon, spa & fitness
Fitness Payroll Calculator
Works fitness payroll, where part-time and class-based pay complicate it.
Result
Burden rates vary by state, trade and claims history. Take yours from the accounts rather than the default here, because a ten point error moves every price you quote.
Get a Free Business AuditHow the calculation works
Staff costs across hourly floor staff, per-class instructors and commissioned trainers, with the labour burden applied for payroll taxes, workers compensation, insurance and paid time. Fitness payroll is unusually fragmented, with many part-time people on different arrangements, which makes the aggregate easy to lose track of.
What moves the number
- Mix of hourly, per-class and commission arrangements.
- Labour burden on top of pay.
- Overtime where staff work across multiple roles.
- Classification of instructors and trainers.
Where this one goes wrong
Staff who work in more than one role, teaching a class and covering the floor for instance, have their hours aggregated for overtime purposes, which is a calculation facilities routinely miss when each role is tracked separately. Add the hours across roles. Per-class pay also has to produce at least minimum wage for the time actually worked, including setup and clearing, which a flat class fee does not automatically achieve on a sparsely attended class.
Before you quote
- Aggregate hours across roles for overtime.
- Check per-class pay meets minimum wage for time worked.
- Apply the full burden, not just payroll taxes.
Where the rules come from
Questions
About this calculator
What do facilities get wrong in fitness payroll?
Aggregating hours for staff who work in more than one role. Someone teaching a class and covering the floor has their hours added for overtime purposes, and tracking each role separately misses it entirely.
Does a flat class fee satisfy minimum wage?
Not automatically. The pay has to produce at least minimum wage for the time actually worked, including setup and clearing, and a flat fee on a long or sparsely attended class may not. It is worth checking per class rather than assuming.
What does the burden include?
Payroll taxes, unemployment insurance, workers compensation, benefits and paid time. It is a substantial addition, and a facility budgeting from hourly rates alone understates its staffing cost by the whole employer share.
The formula
cost = (wage x hours + wage x multiplier x overtime) x (1 + burden%)
Put this calculator on your site
Free to embed. Paste this where you want it to appear. It stays up to date automatically because it loads from BDEVY.
Please keep the attribution line. It is the only thing we ask in return.
How to use this calculator
- People. Enter your own figure; the page starts at 8.
- Hourly wage ($). Enter your own figure; the page starts at $19.
- Normal hours per week. Enter your own figure; the page starts at 40.
- Overtime hours per week. Enter your own figure; the page starts at 4.
- Overtime multiplier. Enter your own figure; the page starts at 1.5.
- Labour burden (%). Payroll tax, insurance, holiday, training.
The result updates as you type, so you can try a figure, see what it does to payroll per week, and change it back. Nothing you enter is sent anywhere or saved.
A worked example
These are the figures the calculator opens with. Every number in the results column below is produced by the same calculation the page runs, so you can follow it through before putting your own figures in.
What goes in
| Input | Value |
|---|---|
| People | 8 |
| Hourly wage | $19 |
| Normal hours per week | 40 |
| Overtime hours per week | 4 |
| Overtime multiplier | 1.5 |
| Labour burden | 28% |
What comes out
| Result | Value |
|---|---|
| Payroll per week main result | $8,950 |
| Payroll per year | $465,388 |
| True cost per hour | $25.43 |
| Overtime per year | $60,703 |
Payroll is $8,950 a week, $465,388 a year. A $19.00 wage really costs $25.43 an hour, and overtime alone accounts for $60,703.
How sensitive the answer is
Holding everything else steady and changing only hourly wage, this is what happens to payroll per week. It is worth knowing which of your inputs the answer actually hinges on, and which barely move it.
| Hourly wage ($) | Payroll per week |
|---|---|
| $9.5 | $4,475 |
| $14.25 | $6,712 |
| $19 example above | $8,950 |
| $28.5 | $13,425 |
| $38 | $17,900 |
Every other input is held at the example value while this one changes, which is not how a real job behaves. Treat it as a guide to which number matters most, not as five separate quotes.
What each figure means
- People
- A number, between 0 and 500, starting at 8.
- Hourly wage ($)
- A money amount, starting at $19.
- Normal hours per week
- A number, between 0 and 80, starting at 40.
- Overtime hours per week
- A number, between 0 and 60, starting at 4.
- Overtime multiplier
- A number, between 1 and 3, starting at 1.5.
- Labour burden (%)
- Payroll tax, insurance, holiday, training.
What the results tell you
| Result | What it is |
|---|---|
| Payroll per week | The headline result. A money figure. |
| Payroll per year | A money figure. |
| True cost per hour | A money figure. |
| Overtime per year | A money figure. |
Estimating is the easy part
The jobs you never hear about cost more than the ones you mis-measure. BDEVY builds the marketing, systems and automation that bring them in.