Cleaning & janitorial
Business Profit Calculator
Model the cleaning business across a period: revenue by type, labour, travel and overhead.
Result
Net profit here is before tax and before any owner's draw that is not already inside overhead. If you pay yourself out of what is left, this figure is your wage rather than the company's profit.
Get a Free Business AuditWhat moves the number
- Mix between domestic, commercial and specialist work.
- Cleaner count and how much of their paid time is billable.
- Route density, which drives the billable share.
Where this one goes wrong
Growing domestic customer count without route planning. Each scattered new customer adds travel that is paid and unbillable, so revenue rises while profit per cleaner day falls.
Questions
About this calculator
Domestic or commercial?
Domestic has higher hourly rates and more travel; commercial has lower rates, better route density and longer contracts. Most businesses end up with both for different reasons.
What limits a cleaning business?
Recruiting and retaining cleaners, more often than demand. That makes retention a growth strategy rather than a cost-saving one.
How does specialist work fit?
Higher margin per hour and requires equipment and training. It is usually worth adding once the core round supports it.
The formula
net profit = revenue - direct costs - overhead
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How to use this calculator
- Revenue ($). Enter your own figure; the page starts at $51,000.
- Direct labour ($). Enter your own figure; the page starts at $16,000.
- Materials and equipment ($). Enter your own figure; the page starts at $11,000.
- Other direct costs ($). Enter your own figure; the page starts at $2,200.
- Overhead ($). Enter your own figure; the page starts at $11,000.
The result updates as you type, so you can try a figure, see what it does to net profit, and change it back. Nothing you enter is sent anywhere or saved.
A worked example
These are the figures the calculator opens with. Every number in the results column below is produced by the same calculation the page runs, so you can follow it through before putting your own figures in.
What goes in
| Input | Value |
|---|---|
| Revenue | $51,000 |
| Direct labour | $16,000 |
| Materials and equipment | $11,000 |
| Other direct costs | $2,200 |
| Overhead | $11,000 |
What comes out
| Result | Value |
|---|---|
| Net profit main result | $10,800 |
| Net margin | 21.2% |
| Total direct cost | $29,200 |
| Profit per working day | $490.91 |
That is $10,800 at a 21.2% margin, about $490.91 for every working day.
How sensitive the answer is
Holding everything else steady and changing only revenue, this is what happens to net profit. It is worth knowing which of your inputs the answer actually hinges on, and which barely move it.
| Revenue ($) | Net profit |
|---|---|
| $25,500 | -$14,700 |
| $38,250 | -$1,950 |
| $51,000 example above | $10,800 |
| $76,500 | $36,300 |
| $102,000 | $61,800 |
Every other input is held at the example value while this one changes, which is not how a real job behaves. Treat it as a guide to which number matters most, not as five separate quotes.
What each figure means
- Revenue ($)
- A money amount, starting at $51,000.
- Direct labour ($)
- A money amount, starting at $16,000.
- Materials and equipment ($)
- A money amount, starting at $11,000.
- Other direct costs ($)
- A money amount, starting at $2,200.
- Overhead ($)
- A money amount, starting at $11,000.
What the results tell you
| Result | What it is |
|---|---|
| Net profit | The headline result. A money figure. |
| Net margin | A percentage. |
| Total direct cost | A money figure. |
| Profit per working day | A money figure. |
Time is the variable that bites
Pricing that works out on paper fails when the job takes longer than quoted. First cleans, heavily soiled sites and access problems all run over, so it is worth pricing the first visit separately from the recurring one.
Estimating is the easy part
The jobs you never hear about cost more than the ones you mis-measure. BDEVY builds the marketing, systems and automation that bring them in.