Landscaping
Landscaping Revenue Per Crew Calculator
Work out what each crew returns and whether adding another is justified.
Result
An average hides a lot. One strong performer and one struggling one produce the same average as two mediocre ones, and the management action is completely different.
Get a Free Business AuditWhat moves the number
- Properties or jobs per crew day, which route density drives.
- Full crew cost including truck, trailer and equipment.
- Season length, since a crew is a year-round cost in a seasonal business.
Where this one goes wrong
Adding a crew mid-season. The crew, truck, trailer and equipment are a year-round commitment justified by a few months of demand, and the arithmetic has to work across twelve months rather than four.
Questions
About this calculator
When is another crew justified?
When there is enough work within a servable area to fill their days for a full season, not when the existing crews feel busy during peak weeks.
What does a crew really cost?
Wages with burden, a truck and trailer, a full set of equipment, and the supervision to keep them productive. The equipment alone is a significant outlay.
Should a second crew work a separate route?
Generally yes. Two crews overlapping on one territory waste travel; two tight routes is what makes the second crew pay.
The formula
revenue per unit = revenue / number of units; contribution = gross profit - cost of the unit
Put this calculator on your site
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Please keep the attribution line. It is the only thing we ask in return.
How to use this calculator
- Number of crews. Enter your own figure; the page starts at 6.
- Revenue per month ($). Enter your own figure; the page starts at $47,000.
- Cost of one crew per month ($). Wages with burden, vehicle, tools, phone.
- Gross margin (%). Enter your own figure; the page starts at 44%.
The result updates as you type, so you can try a figure, see what it does to revenue per crew, and change it back. Nothing you enter is sent anywhere or saved.
A worked example
These are the figures the calculator opens with. Every number in the results column below is produced by the same calculation the page runs, so you can follow it through before putting your own figures in.
What goes in
| Input | Value |
|---|---|
| Number of crews | 6 |
| Revenue per month | $47,000 |
| Cost of one crew per month | $7,200 |
| Gross margin | 44% |
What comes out
| Result | Value |
|---|---|
| Revenue per crew main result | $7,833 |
| Per crew per year | $94,000 |
| Gross profit each crew generates | $3,447 |
| Contribution after their own cost | -$3,753 |
Each crew brings in $7,833 a month and contributes -$3,753 after covering their own cost. Anything below zero there means adding people makes things worse, not better.
How sensitive the answer is
Holding everything else steady and changing only revenue per month, this is what happens to revenue per crew. It is worth knowing which of your inputs the answer actually hinges on, and which barely move it.
| Revenue per month ($) | Revenue per crew |
|---|---|
| $23,500 | $3,917 |
| $35,250 | $5,875 |
| $47,000 example above | $7,833 |
| $70,500 | $11,750 |
| $94,000 | $15,667 |
Every other input is held at the example value while this one changes, which is not how a real job behaves. Treat it as a guide to which number matters most, not as five separate quotes.
What each figure means
- Number of crews
- A number, between 0 and 2000, starting at 6.
- Revenue per month ($)
- A money amount, starting at $47,000.
- Cost of one crew per month ($)
- Wages with burden, vehicle, tools, phone.
- Gross margin (%)
- A percentage, between 0 and 95, starting at 44%.
What the results tell you
| Result | What it is |
|---|---|
| Revenue per crew | The headline result. A money figure. |
| Per crew per year | A money figure. |
| Gross profit each crew generates | A money figure. |
| Contribution after their own cost | A money figure. |
Seasonality is not in this
Coverage and material figures assume the area you enter. Slope, access for machinery, existing growth and the time of year all affect both quantity and labour, and none of them appear in a calculation like this.
Estimating is the easy part
The jobs you never hear about cost more than the ones you mis-measure. BDEVY builds the marketing, systems and automation that bring them in.