Landscaping
Landscaper Productivity Calculator
Measure crew output in properties or area per day against what the crew costs.
Result
Not all unbilled time is waste. Travel, restocking, training and warranty calls are necessary and will never be zero. The useful question is whether the share is drifting, not whether it reaches 100%.
Get a Free Business AuditWhat moves the number
- Properties per day, which route density caps.
- Time on site per property, which obstacles and access drive.
- Equipment suitability, since the right machine for the property changes the time substantially.
Where this one goes wrong
Comparing crews servicing different rounds. A crew on a dense round of similar properties will always show better numbers than one covering scattered properties of varying size, and neither is a performance signal.
Questions
About this calculator
What is the best productivity measure?
Properties or billable hours per crew day, compared within similar rounds. Across different rounds it measures the route rather than the crew.
How much does equipment matter?
Considerably. Matching machine size to property size changes time on site substantially, and using a machine that is too small or too large for the property wastes the day.
How do I improve it?
Route density first, then equipment match, then technique. Route is usually worth more than the other two combined.
The formula
utilisation = billed hours / paid hours
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How to use this calculator
- Paid hours per day. Enter your own figure; the page starts at 8.
- Hours that reach an invoice. Enter your own figure; the page starts at 5.2.
- Number of technicians. Enter your own figure; the page starts at 6.
- Rate charged per hour ($). Enter your own figure; the page starts at $72.
- Cost per paid hour ($). Wage plus burden.
- Working days per month. Enter your own figure; the page starts at 22.
The result updates as you type, so you can try a figure, see what it does to billable share of the day, and change it back. Nothing you enter is sent anywhere or saved.
A worked example
These are the figures the calculator opens with. Every number in the results column below is produced by the same calculation the page runs, so you can follow it through before putting your own figures in.
What goes in
| Input | Value |
|---|---|
| Paid hours per day | 8 |
| Hours that reach an invoice | 5.2 |
| Number of technicians | 6 |
| Rate charged per hour | $72 |
| Cost per paid hour | $34 |
| Working days per month | 22 |
What comes out
| Result | Value |
|---|---|
| Billable share of the day main result | 65.0% |
| Unbilled hours per month | 370 |
| Revenue those hours would have carried | $26,611 |
| What the unbilled hours cost in wages | $12,566 |
65.0% of the paid day reaches an invoice. The rest is 370 hours a month, costing $12,566 in wages and carrying $26,611 of revenue that never happened.
How sensitive the answer is
Holding everything else steady and changing only rate charged per hour, this is what happens to billable share of the day. It is worth knowing which of your inputs the answer actually hinges on, and which barely move it.
| Rate charged per hour ($) | Billable share of the day |
|---|---|
| $36 | 65.0% |
| $54 | 65.0% |
| $72 example above | 65.0% |
| $108 | 65.0% |
| $144 | 65.0% |
Every other input is held at the example value while this one changes, which is not how a real job behaves. Treat it as a guide to which number matters most, not as five separate quotes.
What each figure means
- Paid hours per day
- A number, between 0 and 24, starting at 8.
- Hours that reach an invoice
- A number, between 0 and 24, starting at 5.2.
- Number of technicians
- A number, between 0 and 500, starting at 6.
- Rate charged per hour ($)
- A money amount, starting at $72.
- Cost per paid hour ($)
- Wage plus burden.
- Working days per month
- A number, between 0 and 31, starting at 22.
What the results tell you
| Result | What it is |
|---|---|
| Billable share of the day | The headline result. A percentage. |
| Unbilled hours per month | A number. |
| Revenue those hours would have carried | A money figure. |
| What the unbilled hours cost in wages | A money figure. |
Seasonality is not in this
Coverage and material figures assume the area you enter. Slope, access for machinery, existing growth and the time of year all affect both quantity and labour, and none of them appear in a calculation like this.
Estimating is the easy part
The jobs you never hear about cost more than the ones you mis-measure. BDEVY builds the marketing, systems and automation that bring them in.