HVAC
HVAC Revenue Per Truck Calculator
Work out what each truck returns and whether adding another is justified.
Result
An average hides a lot. One strong performer and one struggling one produce the same average as two mediocre ones, and the management action is completely different.
Get a Free Business AuditWhat moves the number
- Billable hours per truck per year.
- Full vehicle cost including finance, insurance, fuel and maintenance.
- Whether demand genuinely exceeds current capacity.
Where this one goes wrong
Adding a truck because the team feels busy. Busy and at capacity are different, and a truck added into spare capacity adds cost, a technician, insurance and stock before it adds revenue.
Questions
About this calculator
When is another truck justified?
When work is being turned away or scheduled far enough out that customers go elsewhere, and when the existing trucks are genuinely at capacity in sold hours rather than in feeling.
What does a truck really cost?
Finance or depreciation, insurance, fuel, maintenance, tyres, stock on board and the technician to drive it. The vehicle alone is a minority of the total.
Should revenue per truck be seasonal?
Look at it annually as well as monthly. A truck that is essential in peak and idle in shoulder months still has to earn across the year.
The formula
revenue per unit = revenue / number of units; contribution = gross profit - cost of the unit
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Free to embed. Paste this where you want it to appear. It stays up to date automatically because it loads from BDEVY.
Please keep the attribution line. It is the only thing we ask in return.
How to use this calculator
- Number of trucks. Enter your own figure; the page starts at 4.
- Revenue per month ($). Enter your own figure; the page starts at $48,000.
- Cost of one truck per month ($). Wages with burden, vehicle, tools, phone.
- Gross margin (%). Enter your own figure; the page starts at 48%.
The result updates as you type, so you can try a figure, see what it does to revenue per truck, and change it back. Nothing you enter is sent anywhere or saved.
A worked example
These are the figures the calculator opens with. Every number in the results column below is produced by the same calculation the page runs, so you can follow it through before putting your own figures in.
What goes in
| Input | Value |
|---|---|
| Number of trucks | 4 |
| Revenue per month | $48,000 |
| Cost of one truck per month | $7,200 |
| Gross margin | 48% |
What comes out
| Result | Value |
|---|---|
| Revenue per truck main result | $12,000 |
| Per truck per year | $144,000 |
| Gross profit each truck generates | $5,760 |
| Contribution after their own cost | -$1,440 |
Each truck brings in $12,000 a month and contributes -$1,440 after covering their own cost. Anything below zero there means adding people makes things worse, not better.
How sensitive the answer is
Holding everything else steady and changing only revenue per month, this is what happens to revenue per truck. It is worth knowing which of your inputs the answer actually hinges on, and which barely move it.
| Revenue per month ($) | Revenue per truck |
|---|---|
| $24,000 | $6,000 |
| $36,000 | $9,000 |
| $48,000 example above | $12,000 |
| $72,000 | $18,000 |
| $96,000 | $24,000 |
Every other input is held at the example value while this one changes, which is not how a real job behaves. Treat it as a guide to which number matters most, not as five separate quotes.
What each figure means
- Number of trucks
- A number, between 0 and 2000, starting at 4.
- Revenue per month ($)
- A money amount, starting at $48,000.
- Cost of one truck per month ($)
- Wages with burden, vehicle, tools, phone.
- Gross margin (%)
- A percentage, between 0 and 95, starting at 48%.
What the results tell you
| Result | What it is |
|---|---|
| Revenue per truck | The headline result. A money figure. |
| Per truck per year | A money figure. |
| Gross profit each truck generates | A money figure. |
| Contribution after their own cost | A money figure. |
Before you rely on this number
Sizing, capacity and load figures here are planning estimates. A real installation depends on the manufacturer's data for the specific equipment, the duct system it is going into, and a proper load calculation for the building. Use this to sanity-check a number or price a job, not to select equipment.
Estimating is the easy part
The jobs you never hear about cost more than the ones you mis-measure. BDEVY builds the marketing, systems and automation that bring them in.