HVAC
HVAC Repair Revenue Calculator
Project repair revenue from call volume, close rate on recommended work and average repair value.
Result
Service lines rarely carry the same margin. Splitting them is the only way to see which part of the business is paying for the rest, which is frequently not the part that looks busiest.
Get a Free Business AuditWhat moves the number
- Calls taken, which is demand driven and weather sensitive.
- Approval rate on recommended repairs.
- Average repair value, which rises with diagnosis quality rather than with price alone.
Where this one goes wrong
Treating declined repairs as lost. They are a follow-up list, and work declined on a working system frequently becomes urgent later. Recording it is what turns it into future revenue.
Questions
About this calculator
How do I raise repair approval rates?
Show the customer what you found rather than telling them. Photographs, readings and a clear explanation of consequence convert far better than a price and a recommendation.
Should declined work be tracked?
Yes. It is the most valuable follow-up list in a service business, and it is usually recorded nowhere.
Why is repair revenue so weather dependent?
Because equipment fails under load. Demand concentrates in the first hot and first cold weeks, which is a capacity problem as much as a revenue one.
The formula
revenue = jobs x average value; gross profit = revenue x margin
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How to use this calculator
- Repair jobs per month. Enter your own figure; the page starts at 48.
- Average value ($). Enter your own figure; the page starts at $420.
- Gross margin on this work (%). Enter your own figure; the page starts at 52%.
- Share of total revenue (%). Used to show what the whole business turns over.
The result updates as you type, so you can try a figure, see what it does to repair revenue per month, and change it back. Nothing you enter is sent anywhere or saved.
A worked example
These are the figures the calculator opens with. Every number in the results column below is produced by the same calculation the page runs, so you can follow it through before putting your own figures in.
What goes in
| Input | Value |
|---|---|
| Repair jobs per month | 48 |
| Average value | $420 |
| Gross margin on this work | 52% |
| Share of total revenue | 40% |
What comes out
| Result | Value |
|---|---|
| Repair revenue per month main result | $20,160 |
| Per year | $241,920 |
| Gross profit per year | $125,798 |
| Implied total business revenue | $604,800 |
The repair line brings in $241,920 a year and earns $125,798 of gross profit on it.
How sensitive the answer is
Holding everything else steady and changing only average value, this is what happens to repair revenue per month. It is worth knowing which of your inputs the answer actually hinges on, and which barely move it.
| Average value ($) | Repair revenue per month |
|---|---|
| $210 | $10,080 |
| $315 | $15,120 |
| $420 example above | $20,160 |
| $630 | $30,240 |
| $840 | $40,320 |
Every other input is held at the example value while this one changes, which is not how a real job behaves. Treat it as a guide to which number matters most, not as five separate quotes.
What each figure means
- Repair jobs per month
- A number, between 0 and 10000, starting at 48.
- Average value ($)
- A money amount, starting at $420.
- Gross margin on this work (%)
- A percentage, between 0 and 95, starting at 52%.
- Share of total revenue (%)
- Used to show what the whole business turns over.
What the results tell you
| Result | What it is |
|---|---|
| Repair revenue per month | The headline result. A money figure. |
| Per year | A money figure. |
| Gross profit per year | A money figure. |
| Implied total business revenue | A money figure. |
Before you rely on this number
Sizing, capacity and load figures here are planning estimates. A real installation depends on the manufacturer's data for the specific equipment, the duct system it is going into, and a proper load calculation for the building. Use this to sanity-check a number or price a job, not to select equipment.
Estimating is the easy part
The jobs you never hear about cost more than the ones you mis-measure. BDEVY builds the marketing, systems and automation that bring them in.